Free facility maintenance software: an asset register, PM schedule, and work order board for your buildings and utilities
Track HVAC, compressors, and building systems, schedule preventive maintenance, and run reactive work orders in one place. Free, in your browser, no account, and your data stays on your device.
The short answer
- The free facility maintenance tracker at OEE Lab gives you an asset register for HVAC, compressors, and utilities, a preventive-maintenance schedule, and a work order board, with no signup.
- It covers both sides of facility upkeep: planned PM tasks that surface when they are due, and reactive work orders you raise the moment a fault gets reported.
- Everything stays local in your browser: no account, no seat caps, and CSV or JSON export whenever you want the data elsewhere. Open the free tracker to start.
- It is honestly light: one facility, one device, and you investigate causes yourself. When you need automatic capture off your PLCs and the closed loss-to-fix loop, Fabrico is the upgrade.
Facility teams keep the building running: HVAC, chillers, air compressors, pumps, lighting, and the utilities everything else depends on. That is a different job from tracking a single production line, and it needs a tool built around building assets and the mix of planned and reactive work they generate. The free tracker at OEE Lab gives you an asset register, a PM schedule, and a work order board in one place, so facility upkeep stops living on sticky notes and shared inboxes.
It runs entirely in your browser. There is no account to create, no credit card, and no trial clock counting down. You open it, add your buildings and equipment, set the recurring PM tasks that keep them healthy, and raise a work order the moment a tenant or operator reports a fault. Data stays on the device you use it on, and you can export it to CSV or JSON at any time.
This page is honest about the tradeoff. A free single-device tool does not read your building automation system, auto-route jobs, or give you a shared view across a portfolio of sites, and it should not pretend to. When one facility on one device stops being enough, how to choose OEE and CMMS software walks through what to look for next.
What you get, free
Facility asset register
Keep one agreed list of building equipment (HVAC units, chillers, compressors, pumps, and utilities) with the details you need, so every work order and PM task ties back to a real asset.
Preventive-maintenance schedule
Set recurring PM tasks (filter changes, belt checks, inspections) so they surface when due instead of slipping through the gaps between shifts and contractors.
Work order board
Raise, assign, and close both reactive breakdown jobs and planned tasks on one shared board, so faults get off email and into a list your team can actually see.
Downtime and cost visibility per asset
Log time lost on critical equipment by hand and get a Pareto that points at which asset actually deserves the next maintenance push, rather than guessing.
People and roles on one local device
Pin the tracker to a facilities-office tablet home screen and set up the people and roles for your team locally on that one device.
Export, backup, and a printable report
Pull your asset, work order, and PM data out as CSV or JSON, back up and restore the whole file, and print a clean PDF report or share a scorecard when someone asks how things are running.
Log one shift and the free tracker shows your OEE, your loss Pareto and how you compare to world-class. Add work orders and preventive-maintenance reminders in the same place.
Where free stops, and Fabrico begins
The free tracker is built for getting started fast and for one plant on one device. When a site gets serious about its losses, the manual steps start to cost more than they save. This is exactly where Fabrico takes over.
| Capability | Free OEE Lab tracker | Fabrico |
|---|---|---|
| Data capture | You log downtime and readings for critical equipment by hand, and the data stays in your browser. | Reads machine state and OEE automatically off your PLCs, the front end of the closed PLC-to-work-order loop. |
| Loss-to-fix loop | You spot the fault yourself, then raise the work order on the board. | A detected loss becomes a work order automatically through the closed PLC-to-work-order loop. |
| Root cause of stops | You investigate recurring faults and short stoppages yourself and note the reason. | Computer vision identifies the true cause of each micro-stop, with video evidence. |
| Scope | One facility on one device and browser, best for a single building or team. | Runs the same closed PLC-to-work-order loop across your lines from one hosted system. |
| Integrations | Standalone by design, export your data when you need it in another system. | Connects directly to your PLCs, feeding the closed loop from machine to work order. |
| Access and roles | Local device sign-in with people and roles set up on that one device. | Role-based access and an audit trail backed by ISO 27001, 20000-1, and 9001 to support audit-readiness. |
| Data residency | Data stays local in your browser, on the device you use it on. | EU-built with EU data residency, so your data stays in the EU. |
| Reporting | Printable PDF reports and CSV or JSON export that you run yourself. | Reports drawn from the same PLC-fed closed loop, with an audit trail that supports audit-readiness. |
| Certifications | Fine for internal tracking; certification and formal audit trails are out of scope. | ISO 27001, 20000-1, and 9001 certified, which supports audit-readiness. |
Frequently asked questions
Is this facility maintenance software actually free, or is it a trial?
It is free with no trial clock and no account required. Data stays in your browser on the device you use it on. There is no hidden step where it asks you to pay to keep using the core asset register, PM schedule, and work order board.
Can I track building equipment like HVAC, chillers, and compressors?
Yes. The asset register is built for exactly this kind of facility equipment. You add each HVAC unit, chiller, compressor, pump, or utility as an asset, then attach its PM tasks and any work orders to it so the history lives in one place.
Does it handle both planned PM and reactive breakdown work?
It does. Recurring preventive-maintenance tasks surface on a schedule when they are due, and reactive work orders can be raised the moment a fault is reported. Both live on the same board, so planned and unplanned work sit side by side instead of in separate systems.
Does it connect to my building automation system or BMS?
No, and that is deliberate. It is a standalone browser tool, which is what keeps it free and quick to start. It works from the readings and faults you enter rather than reading a BMS, BAS, or PLC automatically. Fabrico is built for automatic capture: it reads machine data directly off your PLCs to drive the closed work-order loop.
When should we move beyond the free tool to something like Fabrico?
When you are tired of raising every work order by hand after spotting a fault yourself, or when you need roles and an audit trail across an organization rather than one device. At that point the closed loop from a detected loss to an auto-routed work order, plus computer vision that finds the true cause of each micro-stop, start paying for themselves. The how to choose OEE and CMMS software guide covers the decision in more depth, and a Fabrico demo shows the upgrade path in action.
Can more than one person use it?
You can set up people and roles, but they live on the one device the tracker runs on, so it is best for a single team sharing a facilities tablet or workstation. If you need each person signing in from their own device, with shared roles and a central record, that is where a hosted platform like Fabrico fits.
When free is not enough, Fabrico is the upgrade
The free tracker is the fastest way to get an asset register, a PM schedule, and a work order board running for one facility today, and it keeps working for as long as one building on one device fits your team. Once you are chasing recurring equipment faults by hand and raising every work order after someone reports a problem, that manual loop becomes the bottleneck. Fabrico closes it: equipment data reads automatically off your PLCs, computer vision finds the true cause of each micro-stop with video evidence, and a detected loss becomes an auto-routed work order without anyone having to notice it first, all from an EU-built platform with EU data residency and ISO 27001, 20000-1, and 9001 certification to support audit-readiness. Book a Fabrico demo to see the closed loop on your own equipment.
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